Personal Information Protection Policies for Financial Instruments Transactions

Nippon Steel Kowa Real Estate Co., Ltd. (hereinafter referred to as "The Company") considers it an important social responsibility to protect and properly manage personal information, and has set out a Personal Information Protection Policy for personal information in our possession as described below. The Company protects personal information and handles it properly in accordance with this policy. It should be noted that personal information under this policy excludes Individual Numbers and Specific Personal Information stipulated in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures. The Company handles Individual Numbers and Specific Personal Information properly in accordance with the Basic Policy for Managing Specific Personal Information which is specified separately.

Basic Policy

The Company shall abide by the Act on the Protection of Personal Information (Act No. 57 enacted in 2003, hereinafter referred to as the "Personal Information Protection Law") and other relevant ordinances in addition to our own internal rules and regulations pertaining to the protection of personal information. We shall strive to properly handle personal information while managing it safely and securely.
Moreover, the Company shall make revisions to this policy continuously to further enhance the protection of personal information in light of changes in the public perception of personal information, advancements in information technology, etc.
The Company will voluntarily discontinue use of personal data in its possession when requested by the person to whom the data pertains.

Handling of Personal Information

  1. Acquisition and use of personal information
    The Company acquires personal information within the necessary scope of our business operations, using proper and legal means. We also disclose and notify the purpose of use of the personal information, and do not handle it in any way that exceeds the scope necessary to achieve the purpose of use without the consent of the person to whom it pertains, unless provision of this information is specified by law.
  2. Purpose of using personal information
    The Company uses personal information for the following purposes.
    1. For conducting operations involving financial instruments such as executing transactions or serving as an intermediary or brokerage
    2. For researching assets in order to conduct operations involving financial instruments such as executing transactions or serving as an intermediary or brokerage, for conducting real estate rental operations, for ascertaining the status of such operations, and for related data gathering and analyses
    3. For real estate rental operations by special purpose companies that aim to acquire real estate, etc., ascertaining the status of such operations, or conducting related data gathering and analyses
    4. For requesting advice from experts on financial instruments transaction operations and other operations incidental to those which are performed by the Company
    5. For operation and management of the Company and the group
    6. For conducting sales activities to achieve the purposes specified in the items above, through means such as contacting, soliciting, or providing information by postal mail, e-mail, or telephone, or by making sales visits
    7. For providing personal information to third parties within the scope required to achieve the purposes specified in the items above
      For the purposes specified in items (1) through (6) above, the Company may also use personal information obtained properly from real estate registers, registered land figures, commercial registers, credit bureaus and other properly and legally disclosed sources.
  3. Providing personal information to third parties
    The Company shall not provide personal information to third parties without the prior consent of the person to whom the information pertains, unless provision of this information is specified by law.

  4. Joint use of personal information
    1. The Company may use personal information jointly with other Nippon Steel Kowa Real Estate group companies (Kowa Real Estate Facilities Co., Ltd., Nippon Steel Community Service Co., Ltd., Shinagawa Intercity Management Co., Ltd., Kowa Real Estate Investment Advisors Co., Ltd., etc.) within the necessary scope to achieve the aforementioned purposes of use. In these cases, the items of information that will be shared are those items within the scope necessary to achieve the purpose of use, including name, group affiliation, department, position, address, phone number, e-mail address, and real estate information.
      Each individual group company shall be in charge of administering jointly used personal information. For details such as lists of group companies, purposes of joint use of the information, and the persons in charge of administering the information, please visit the website of each individual group company.
        http://www.nskre.co.jp/english/company/group/
        * Group companies are subject to change due to future events such as new establishment, elimination, or consolidation of companies.
    2. Aside from (1) above, separate necessary measures shall be taken in advance when using personal information of customers jointly with third parties such as other sales companies.
  5. Security control measures for personal information
    The Company shall take all required and proper security control measures to properly and carefully manage personal information of our customers to prevent it from being illegally accessed, lost, falsified or leaked.
  6. Outsourcing the handling of personal information
    The Company may outsource handling of the personal information of our customers to a third party. In such cases, the Company pledges to select operators which take adequate measures to protect personal information, and to supervise these operators appropriately and as needed.
  7. Contact for inquiries about personal information
    We handle complaints and inquiries pertaining to personal information as quickly and faithfully as possible. We accept inquiries about personal information of our customers such as questions or complaints, or requests for disclosure, correction, or cessation of use based on Personal Information Protection Law, at the contact indicated below.
    1. Contact for inquiries
      Name: Nippon Steel Kowa Real Estate Co., Ltd. General Affairs Dept. (Personal Information Desk)
      Address: 15-5, 1-chome, Minami Aoyama, Minato Ward, Tokyo
      Phone number: +81 (0)3-3479-6346 (main reception)
      Reception hours: 9:00 am to 5:00 pm
      E-mail:Click here to inquire by e-mail
    2. Service charges, postage costs, etc.
      For disclosure requests only, those submitting the requests must pay a service charge of 1,080 yen (tax incl.) plus 512 yen for the actual cost of return postage for each request.
    3. How to request disclosure of personal information
      The procedure specified for the contact for inquiries in (1) above must be followed when requesting disclosure, correction, or cessation of use based on Personal Information Protection Law.
      For details please click here, or inquire to the contact indicated above.
  8. The Company may make revisions to this Personal Information Protection Policy in order to ensure that the personal information of our customers is protected, and to stay up to date with changes in laws, regulations, etc.

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